{"id":10374,"date":"2025-07-29T15:02:03","date_gmt":"2025-07-29T13:02:03","guid":{"rendered":"https:\/\/www.dopartners.be\/?p=10374"},"modified":"2026-07-15T14:02:32","modified_gmt":"2026-07-15T12:02:32","slug":"print-securely-anytime-anywhere-with-xerox-workplace-cloud","status":"publish","type":"post","link":"https:\/\/www.dopartners.be\/en\/blog\/print-securely-anytime-anywhere-with-xerox-workplace-cloud\/","title":{"rendered":"Print securely anytime, anywhere with Xerox Workplace Cloud"},"content":{"rendered":"

[vc_row css=”.vc_custom_1670599957277{margin-bottom: 10vh !important;}” el_class=”txt_service” woodmart_css_id=”639355100c58c” responsive_spacing=”eyJwYXJhbV90eXBlIjoid29vZG1hcnRfcmVzcG9uc2l2ZV9zcGFjaW5nIiwic2VsZWN0b3JfaWQiOiI2MzkzNTUxMDBjNThjIiwic2hvcnRjb2RlIjoidmNfcm93IiwiZGF0YSI6eyJ0YWJsZXQiOnt9LCJtb2JpbGUiOnt9fX0=” mobile_bg_img_hidden=”no” tablet_bg_img_hidden=”no” woodmart_parallax=”0″ woodmart_gradient_switch=”no” woodmart_box_shadow=”no” wd_z_index=”no” woodmart_disable_overflow=”0″ row_reverse_mobile=”0″ row_reverse_tablet=”0″][vc_column 0=””][vc_column_text css=”” woodmart_inline=”no” text_larger=”no”]<\/p>\n

Hybrid working places new demands on print management<\/strong><\/h2>\n

The workplace has changed dramatically in recent years. Hybrid working has become the new standard for many organizations. Employees alternate between working at home, in the office, or on the road. This requires flexible, secure, and efficient IT solutions. Print management is no exception. Employees want to print whenever and wherever they want, without the hassle of VPN connections or physical servers. At the same time, IT departments need to maintain control over security, costs, and compliance. Xerox Workplace Cloud<\/a> responds to this need.<\/p>\n

What is Xerox Workplace Cloud?<\/strong><\/h2>\n

Xerox Workplace Cloud is a cloud-based print management platform. It enables organizations to centrally manage their entire print environment without local print servers. This means that users can securely send and release print jobs via the cloud, while IT management remains simple and straightforward.<\/p>\n

The platform is part of Xerox Workplace Solutions and was developed to simplify print management in hybrid and distributed work environments. Unlike traditional print management solutions that require on-premise servers, Workplace Cloud runs entirely in the cloud<\/a>. This offers significant advantages in terms of management, scalability, and cost savings.<\/p>\n

The key benefits of Xerox Workplace Cloud<\/strong><\/h3>\n

1. Secure printing anywhere
\n<\/strong>In a world where employees are not always in the office, security<\/a> is crucial. Xerox Workplace Cloud uses a Pull Printing solution. This means that users only release their print job at the printer, after authentication via a badge, PIN code, or mobile app. This keeps confidential information protected, even in shared office environments. Print jobs remain encrypted in the cloud until the user physically retrieves them.<\/p>\n

2. Flexibility and ease of use
\n<\/strong>Workplace Cloud supports virtually any device: Windows, Mac, Chromebooks, iOS, and Android. Users can print via a mobile app, email, web portal, or traditional driver. This flexibility reduces frustration and increases productivity, as employees always have access to printing capabilities regardless of their device or location.<\/p>\n

In addition, guests can easily print via Guest Printing. This is ideal for organizations with visitors, external consultants, or temporary employees who do not have access to the internal network.<\/p>\n

3. Easy implementation and scalability
\n<\/strong>A major advantage of Xerox Workplace Cloud is its ease of implementation. Because there is no local print server to manage, deployment is quick and less complex. You can also easily scale up as your organization grows or adds new locations. This makes Workplace Cloud ideal for organizations with multiple locations or hybrid working models in which employees switch flexibly between locations.<\/p>\n

4. Central control, compliance, and security
\n<\/strong>Security and compliance are key elements of any modern IT strategy. Xerox Workplace Cloud supports a Zero Trust security model with encrypted communication, strong authentication, and full logging of print jobs. IT departments can monitor print behavior and user activity through a single portal, making it easy to ensure compliance and audit requirements are met.<\/p>\n

In addition, you can set rules and permissions per user or group. For example, you can determine who is allowed to print in color or who must print double-sided. This enhances security and sustainability within the organization.<\/p>\n

5. Cost savings and <\/strong>sustainable printing<\/strong><\/a>
\nCentral monitoring gives you control over print volumes and costs. Organizations often discover hidden costs and unnecessary printing behavior. With these insights, you can implement targeted policies to reduce paper consumption and energy use. This fits in with broader sustainability goals and ESG policies, which are becoming increasingly important to stakeholders and customers.<\/p>\n

6.<\/strong> Mobility<\/strong><\/a> and hybrid cloud integration<\/strong><\/p>\n

Workplace Cloud integrates easily with other cloud services and directory services, such as Microsoft Azure Active Directory. Employees can authenticate effortlessly with their existing company account. The solution supports Single Sign-On, ensuring that the user experience remains intuitive and secure. In addition, organizations benefit from continuous updates and new features without downtime or local updates.<\/p>\n

Who is Xerox Workplace Cloud suitable for?<\/strong><\/h3>\n

Xerox Workplace Cloud is ideal for:<\/p>\n