{"id":12863,"date":"2026-04-03T14:46:03","date_gmt":"2026-04-03T12:46:03","guid":{"rendered":"https:\/\/www.dopartners.be\/?p=12863"},"modified":"2026-04-03T14:47:17","modified_gmt":"2026-04-03T12:47:17","slug":"which-professional-printer-brand-to-choose-in-2026","status":"publish","type":"post","link":"https:\/\/www.dopartners.be\/en\/blog\/which-professional-printer-brand-to-choose-in-2026\/","title":{"rendered":"Which professional printer brand to choose in 2026?"},"content":{"rendered":"

[vc_row css=”.vc_custom_1670599957277{margin-bottom: 10vh !important;}” el_class=”txt_service” woodmart_css_id=”639355100c58c” responsive_spacing=”eyJwYXJhbV90eXBlIjoid29vZG1hcnRfcmVzcG9uc2l2ZV9zcGFjaW5nIiwic2VsZWN0b3JfaWQiOiI2MzkzNTUxMDBjNThjIiwic2hvcnRjb2RlIjoidmNfcm93IiwiZGF0YSI6eyJ0YWJsZXQiOnt9LCJtb2JpbGUiOnt9fX0=” mobile_bg_img_hidden=”no” tablet_bg_img_hidden=”no” woodmart_parallax=”0″ woodmart_gradient_switch=”no” woodmart_box_shadow=”no” wd_z_index=”no” woodmart_disable_overflow=”0″ row_reverse_mobile=”0″ row_reverse_tablet=”0″][vc_column 0=””][vc_column_text css=”” woodmart_inline=”no” text_larger=”no”]Finding the\u00a0best printer for your business<\/strong>\u00a0in 2026 is more complex than ever. The range is enormous, technology evolves at a rapid pace and the differences between brands are significant. Laser printer or inkjet? A compact device for a small office or a powerful multifunction system capable of handling thousands of pages a month?\u00a0Buy or lease?<\/a>\u00a0In this article, we compare the key brands on the market \u2014\u00a0Xerox, Lexmark, HP, Canon, Epson and Brother<\/strong>\u00a0\u2014 and analyse their strengths and weaknesses. You’ll also discover why\u00a0Xerox<\/strong><\/a> is once again the clear winner in 2026<\/strong>.<\/p>\n

What to look for in a professional printer in 2026?<\/h2>\n

Buying a printer in 2026 is no longer just about comparing purchase prices. For professional use, several other criteria are equally important:<\/p>\n

Cost per page<\/h3>\n

The\u00a0cost per page<\/strong>\u00a0is one of the most underestimated factors when purchasing a printer. A cheap printer with expensive toner cartridges can end up far more costly in the long run than a quality device with low running costs.<\/p>\n

Speed and volume<\/h3>\n

How many pages per minute (ppm) does the device print? What is the maximum monthly page volume? For businesses with intensive use, these are crucial specifications.<\/p>\n

Security<\/h3>\n

In 2026,\u00a0print security<\/strong>\u00a0is no longer a luxury \u2014 it’s a necessity. A modern professional printer protects sensitive documents via PIN-secured printing, encryption and integration with corporate networks. Discover our\u00a0print security solutions<\/a>.<\/p>\n

Smart integrations and AI<\/h3>\n

Printers in 2026 are no longer isolated devices. They integrate with cloud environments, ERP systems and\u00a0document management software<\/a>.\u00a0Artificial intelligence<\/strong>\u00a0optimises workflows and automatically detects unusual usage patterns.<\/p>\n

Sustainability<\/h3>\n

Energy consumption, reusable toners and device lifespan play an increasingly important role in purchasing decisions. Check our\u00a0reporting solutions<\/a>\u00a0for full visibility into your print usage.<\/p>\n

Service and support<\/h3>\n

What happens if the device breaks down? A good\u00a0service partner<\/strong>\u00a0with fast response times, certified technicians and genuine consumables is invaluable for any business that relies on printing and scanning. Discover our\u00a0technical service & consumables<\/a>.<\/p>\n

Xerox\u00a0\u2013 the best professional printer of 2026<\/h2>\n

When all criteria are considered \u2014 reliability, security, smart features, cost and service \u2014\u00a0Xerox<\/strong><\/a>\u00a0stands head and shoulders above the competition in 2026<\/strong>. The brand has been the benchmark in professional document management for decades, and for good reason.<\/p>\n

ConnectKey technology: working smarter in 2026<\/h3>\n

Xerox ConnectKey technology<\/strong><\/a>\u00a0transforms every printer into an intelligent work platform. Cloud scanning, PIN-secured printing, workflow automation and integration with Microsoft 365, SharePoint and Google Workspace \u2014 all built in as standard. In a hybrid working environment, where employees split time between home and office, this is a massive advantage.<\/p>\n

AI-driven workflows in 2026<\/h3>\n

Xerox has invested heavily in\u00a0artificial intelligence<\/strong>\u00a0over recent years. The latest devices automatically recognise document types, route files to the correct destination and flag suspicious usage in real time.\u00a0Xerox Workflow Central<\/strong><\/a>\u00a0brings AI-driven document processing directly to the screen of your multifunction device.<\/p>\n

A comprehensive product range for every business<\/h3>\n

Whether you run a small office or a large enterprise, Xerox has a solution for every volume. The\u00a0VersaLink range<\/strong><\/a>\u00a0is ideal for SMEs and compact office environments, while the\u00a0AltaLink range<\/strong><\/a>\u00a0is designed for high volumes and demanding environments. Browse our\u00a0full range of printers and consumables<\/a>.<\/p>\n

Sustainability as a priority<\/h3>\n

Xerox is one of the few printer manufacturers to have set\u00a0concrete climate targets<\/strong>\u00a0and publicly report on its progress. The 2026 Xerox printers consume up to 30% less energy than models from five years ago, and the toner waste system has been further optimised to minimise waste.<\/p>\n

World-class Managed Print Services<\/h3>\n

Xerox has been the global number one in\u00a0Managed Print Services (MPS)<\/strong><\/a>\u00a0for many years. Through official partners like D&O Partners, you get a fully managed package: proactive maintenance, rapid intervention, guaranteed uptime and delivery of genuine consumables. You pay per page and know exactly what your print costs are every month.<\/p>\n\n\n\n\n\n\n\n\n\n\n
Strengths<\/strong><\/td>\nPoints to consider<\/strong><\/td>\n<\/tr>\n
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    \n
  • Exceptional reliability and uptime<\/li>\n<\/ul>\n<\/td>\n
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    \n
  • Purchase price sometimes higher than competitors<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
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    \n
  • Advanced security features<\/li>\n<\/ul>\n<\/td>\n
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    \n
  • Advanced features require configuration<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
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    \n
  • ConnectKey + AI-driven workflows<\/li>\n<\/ul>\n<\/td>\n
<\/td>\n<\/tr>\n
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    \n
  • Wide range for every volume<\/li>\n<\/ul>\n<\/td>\n
<\/td>\n<\/tr>\n
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    \n
  • Leading Managed Print Services<\/li>\n<\/ul>\n<\/td>\n
<\/td>\n<\/tr>\n
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    \n
  • Strong sustainability commitments<\/li>\n<\/ul>\n<\/td>\n
<\/td>\n<\/tr>\n
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    \n
  • Excellent local service network in Belgium<\/li>\n<\/ul>\n<\/td>\n
<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Recommended Xerox models in 2026<\/h3>\n

For small and medium offices:<\/strong>\u00a0Xerox VersaLink C415<\/a>\u00a0\u2014 colour multifunction with Wi-Fi, duplex and ConnectKey.<\/p>\n

For high volumes:<\/strong>\u00a0Xerox AltaLink C8200 Series<\/a>\u00a0\u2014 powerful A3\/A4 multifunction system for intensive professional use.<\/p>\n

Lexmark\u00a0\u2013 reliable partner for large organisations<\/h2>\n

Lexmark often flies under the radar with the general public, but enjoys an excellent reputation in professional circles. The American company focuses squarely on\u00a0medium to large organisations<\/strong>\u00a0with high security requirements and intensive print volumes.<\/p>\n

Outstanding security architecture<\/h3>\n

Lexmark is recognised as one of the most secure printer brands on the market. The brand was among the first to implement a\u00a0NIST-certified security architecture<\/strong>, featuring built-in firmware verification, encrypted hard drives and advanced authentication options. For sectors such as healthcare, government and financial services, this is a decisive factor. Compare this with\u00a0Xerox’s security solutions<\/a>.<\/p>\n

Durable devices with a long lifespan<\/h3>\n

Lexmark printers are built to last for years, even under intensive use. The low maintenance frequency and high page yield of toners make the\u00a0total cost of ownership (TCO)<\/strong>\u00a0particularly attractive for organisations that think long-term. Our experts can help you compare during a\u00a0demonstration or workshop<\/a>.<\/p>\n

Cloud integrations and smart workflows<\/h3>\n

With\u00a0Lexmark Cloud Fleet Management<\/strong>, IT administrators can monitor, update and manage all printers remotely. See how\u00a0cloud printing<\/a>\u00a0also works with Xerox.<\/p>\n

Limited but solid presence in Belgium<\/h3>\n

Lexmark has a smaller network of official partners in Belgium than Xerox, but works with certified resellers who can guarantee professional service.\u00a0Contact D&O Partners<\/a>\u00a0for personalised advice.<\/p>\n\n\n\n\n\n\n\n\n
Strengths<\/strong><\/td>\nPoints to consider<\/strong><\/td>\n<\/tr>\n
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    \n
  • Leading print security architecture<\/li>\n<\/ul>\n<\/td>\n
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    \n
  • Narrower range than Xerox or HP<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
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    \n
  • Robust hardware for intensive use<\/li>\n<\/ul>\n<\/td>\n
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    \n
  • More limited partner network in Belgium<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
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    \n
  • Low TCO over the long term<\/li>\n<\/ul>\n<\/td>\n
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    \n
  • Less suited to creative sectors<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
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    \n
  • Strong cloud and ERP integrations<\/li>\n<\/ul>\n<\/td>\n
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    \n
  • Less well-known among smaller businesses<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
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    \n
  • Excellent for healthcare, finance, public sector<\/li>\n<\/ul>\n<\/td>\n
<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Who chooses Lexmark?<\/strong><\/h3>\n

Lexmark is an excellent choice for\u00a0large enterprises and government organisations<\/strong>\u00a0that put security and reliability first. For SMEs that also want the benefits of smart workflows and a broader ecosystem,\u00a0Xerox via D&O Partners<\/a>\u00a0remains the stronger choice.<\/p>\n

HP \u2013 wide range and ease of use<\/h2>\n

HP remains the\u00a0world’s best-selling printer brand<\/strong>\u00a0and has a suitable device for virtually every budget and use case. The HP Smart app, wide availability of cartridges and toners, and easy installation make HP popular with both home users and businesses.<\/p>\n

However, there are serious caveats for professional use: cheap inkjet printers have a high cost per page, HP+\/Instant Ink requires a mandatory account, and\u00a0security features<\/a>\u00a0are less comprehensive than Xerox or Lexmark. For intensive business use, more specialist brands are preferable.\u00a0Request a comparative demo<\/a>\u00a0to see the difference for yourself.<\/p>\n\n\n\n\n\n\n\n
Strengths<\/strong><\/td>\nPoints to consider<\/strong><\/td>\n<\/tr>\n
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    \n
  • Enormous product range<\/li>\n<\/ul>\n<\/td>\n
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    \n
  • High ink costs on entry-level models<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
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    \n
  • User-friendly installation<\/li>\n<\/ul>\n<\/td>\n
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    \n
  • Limited security features in entry-level range<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
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    \n
  • Wide availability of consumables<\/li>\n<\/ul>\n<\/td>\n
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    \n
  • HP+ requires a mandatory account<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
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    \n
  • Good HP LaserJet range for office use<\/li>\n<\/ul>\n<\/td>\n
\n