Managed Print Services with Xerox printers: optimal print management for your business
In many companies, printing remains a necessary but often underestimated business activity. Despite increasing digitization, documents such as contracts, invoices, logistics forms, HR files, and reports are still printed, scanned, and processed on a daily basis. However, without a clear strategy, this leads to unnecessary costs, a lack of overview, security risks, and inefficient workflows.
Xerox Managed Print Services, offered by D&O Partners, provide companies with a structured service and solution to gain control over their entire printing and document environment. Thanks to a well-thought-out combination of technology, services, and personal guidance, we turn printing back into a supportive and predictable business process. With a fixed SPOC (Single Point of Contact), you are also assured of continuity, expertise, and a point of contact who knows your organization inside out.
What are Managed Print Services?
It is a comprehensive service that analyzes, manages, optimizes, and continuously improves an organization’s entire printing landscape. This involves not only supplying printers, but also creating, supplying, and managing equipment, software, users, costs, security, and workflows.
What exactly does MPS cover?
- Analysis of existing printer fleet
- Optimization of printers, volumes, and locations
- Proactive monitoring and maintenance
- Automatic delivery of toners and consumables
- Security for documents and users
- Reporting and cost control
- Integration with digital and cloud-based workflows
- More information about our approach: https://www.dopartners.be/en/services/managed-print-services/
Why Managed Print Services are essential for B2B companies
Without this solution, a printing environment often grows uncontrollably. Departments purchase devices themselves, costs are fragmented, and IT wastes valuable time on printer problems.
Common challenges without MPS
- Too many printers with overlapping functions
- High and unpredictable printing costs
- No insight into who prints what
- Unnecessary burden and time consumption for IT departments
- Insufficient security for sensitive files
- No connection to digital processes
It brings structure, transparency, and control to this often complex environment.
Xerox Managed Print Services: technology as a foundation
Xerox is recognized worldwide as a market leader, combining decades of experience with continuous innovation. Their MPS solutions are built around data, automation, and security.
Smart monitoring and reporting
Thanks to advanced Xerox software, data is continuously collected on:
- Print and scan volumes
- Printer status and performance
- Toner and parts consumption
- Costs per user, department, or location
These insights form the basis for data-driven optimizations and targeted cost savings.
Cloud and hybrid working
Xerox MPS solutions are fully tailored to modern work environments:
- Cloud printing
- Mobile printing
- Centralized remote management
- Integration with Microsoft 365 and other platforms
Ideal for organizations with multiple locations or hybrid working models.
Save money with Managed Print Services
One of the main reasons why companies choose MPS is structural cost reduction.
How Xerox MPS reduces printing costs
1. Optimization of the printer fleet
Through thorough analysis, redundant or inefficient printers are replaced or consolidated.
2. Predictable cost structure
You pay a cost per print, including maintenance, service, and consumables. No more surprises.
3. Less downtime
Thanks to proactive monitoring, problems are often resolved before users notice them.
4. Lower indirect costs
Less time wasted by employees and less pressure on IT departments.
Security and compliance: a crucial pillar of Xerox MPS
Print environments are often an underestimated security risk. This solution integrates security at every level of the document process.
Security measures within MPS
- Secure Print with badge, PIN code, or user login
- Access rights per user or department
- Encryption of data at rest and during transmission
- GDPR-compliant document processing
- Continuous monitoring and risk analysis
This ensures that sensitive documents remain protected, both digitally and on paper.
Digitization and workflow automation
Managed Print Services often represent the first step toward broader digital transformation within organizations.
Smart document workflows
With Xerox solutions, you can:
- Scan to SharePoint, OneDrive, or email
- Automatically classify documents
- Process invoices digitally
- Automate repetitive manual tasks
This increases productivity, reduces errors, and speeds up processes.
Sustainability and responsible printing
Sustainability is an increasingly important criterion in B2B investments. Xerox Managed Print Services support organizations in achieving their environmental and ESG goals.
Sustainable benefits of MPS
- Reduction in paper consumption
- Energy-efficient, sustainable devices
- Insight into the CO₂ impact of printing
- Encouraging conscious printing behavior among employees
How to combine cost savings with corporate social responsibility.
Why choose Managed Print Services through D&O Partners?
At D&O Partners, we believe that technology is only truly valuable when accompanied by the right guidance and advice. That is why we combine the power of Xerox with local support and personal follow-up.
Our unique advantages
Single point of contact (SPOC)
One dedicated SPOC at D&O Partners for:
- Support and incident tracking
- Coordination of service and maintenance
- Optimization of your MPS environment
- Long-term strategic advice
No call centers, no transfers — just one expert who knows your organization.
Proactive service
We continuously monitor, analyze, and improve your printer fleet.
Local expertise in Belgium to choose quality
Rapid interventions, short lines of communication, and knowledge of the Belgian market.
Read more about our premium approach here.
How does a Managed Print Services process work?
Step 1: Analysis and audit
Complete review of your current printing and document environment.
Step 2: Optimization proposal
A concrete plan with measurable benefits tailored to your organization.
Step 3: Implementation
Installation of Xerox devices and software without disrupting your operations.
Step 4: Management and support
Continuous monitoring and support via your SPOC.
Step 5: Continuous optimization
Regular evaluations and adjustments are based on data.
FAQ
What are Managed Print Services?
A service in which your entire printing and document environment is managed and optimized by a specialized partner.
Is MPS suitable for SMEs?
Yes, it is fully scalable.
How quickly will I see results?
You often see improved results within a few weeks of implementation.
Do all printers have to be Xerox brand?
No, MPS can also manage mixed environments.
Who should I contact if I have questions or problems?
D&O Partners can be reached by email or phone; your designated SPOC is always there for you.
Ready to strategically manage and optimize your printing environment? Contact us and discover what Xerox Managed Print Services can do for your organization.
