The advantages of leasing or renting a printer
Authorised Xerox dealer
D&O Partners is an established Xerox dealer in Brussels with more than three decades of expertise in high-quality printing solutions and services. At a time when efficient document management is crucial, D&O recognises the importance of flexible, cost-effective financing solutions for businesses. Read on to find out which solutions and services we offer.
The challenges businesses face with printers
Businesses of every size often face the same dilemma: is it better to buy a new printer, rent one or lease one? Whether you run a small or a large company, what you want most is to print without worries and without overpaying. You could buy a simple printer: these are often cheap to purchase but expensive to run. Black-and-white and colour toners or cartridges are costly and do not last long, so they are not cost-efficient. Other problems can arise too, such as paper jams, a print job that is not processed or a printer that stops responding. If you cannot solve this yourself, you have to call a technician, wait a long time and then pay the repair costs on top. So is it better to rent or lease a printer?
Costs, maintenance and technological obsolescence are frequent concerns for businesses, and they are often higher than expected, as we explain in our article on what printing really costs your business. D&O Partners understands these challenges and has several solutions that not only save time, but also optimise your total operating costs.
The advantages of renting or leasing a printer from D&O Partners
Leasing a printer from D&O Partners means simplicity, flexibility and transparency. Customers benefit from clear invoicing, which streamlines the financing process. The flexibility of our offer ensures that every business, large or small, finds a solution that fits its own needs.
Renting or leasing a professional multifunction printer quickly turns out to be more affordable than you might think. For a fixed monthly amount, you can lease or rent a multifunction or business printer from the leading brand Xerox. With a printer of this quality you print and scan more efficiently, you have more options in terms of print software and digital functions, and you also benefit from higher print quality. Here are some of the advantages:
- Tailor-made contracts: When your company rents one or more business printers, the office can print without worries for a fixed amount per month. Rent a printer or lease one? D&O Partners offers different contracts with clear agreements on the exact conditions, so you always know which service you can count on and which costs to expect. One popular formula is the all-inclusive contract for printers. You will find more information about the different contracts below.
- A wide choice of professional devices that meet your specific needs: Through a free print audit by one of our Xerox specialists, we recommend the Xerox machines that best match your needs, chosen from our range of A4 and A3 multifunction printers. This makes printing in your company easier and saves a great deal of time and money. For larger fleets, our Managed Print Services go one step further.
- Service and maintenance: Our technicians are ready to install all new printers and to step in wherever needed. Unexpected problems or a need for maintenance? With us you are helped quickly, as described on our technical service and consumables page. You can also opt for the automatic delivery of Xerox consumables such as ink cartridges and toners through Xerox’s Automatic Supplies Replenishment (ASR) service, so you never run out of toner or cartridges.
- Flexibility for your business: Is your company growing, is your strategy changing, are you organising an event or offering new services, and do you need a new printer with more functions? Leasing or renting a printer keeps you flexible. Would you like a Xerox machine that fits your organisation’s new approach better, or do you want to renew your printer fleet? This can be done very quickly when you rent or lease printers from D&O Partners.
- Spreading the cost: Investing in a good print infrastructure requires a large budget and a lot of time, whether your organisation is small or large. An investment of this size can cause problems later on when unexpected costs arise. Leasing or renting a printer does not take much time or budget and gives you more freedom. When you choose to rent or lease a printer, you spread these costs over the agreed rental period.
The different financing options offered by D&O Partners
D&O Partners has several financing options, including leasing, renting or buying a printer. Renting or leasing a Xerox printer offers financial flexibility, saves time and is ideal for businesses that want to upgrade their equipment regularly. Buying equipment suits offices that want to make a long-term investment. Be sure to read on to learn more about our contracts.
Choosing between buying, renting or leasing a printer
The choice between buying, renting and leasing a printer depends on several factors, including budget, the need for up-to-date technology and operational flexibility. D&O Partners gives personalised advice to help customers make the best choice for their organisation. For a side-by-side overview, see our article on renting or buying a printer. Let’s look at the different types of contract:
- Leasing contract
Leasing a printer has a number of advantages, starting with financial flexibility and cost control. You benefit from a long-term lease with regular monthly payments, which makes it easier to manage your budget but also commits you for a longer period. Lease payments may be tax-deductible, depending on current tax legislation, but it is important to know that the total investment cost may be higher than with renting or buying. Although you have the option of becoming the owner of the professional printer at the end of the lease, it will become outdated fairly quickly because of rapid advances in technology. - Rental contract
Renting a multifunction printer has the advantage of offering more flexibility and regular upgrade options, so you stay up to date with the latest technologies. You benefit from a shorter or longer contract (D&O Partners offers different contract durations) with flexible conditions, so you can change your printing equipment when your needs change. Renting a printer also avoids the high costs that come with purchasing a business printer. In addition, our maintenance contract lets you save on the costs that come with upkeep. It is important to remember, however, that you do not become the owner of the device, despite the monthly or yearly cost. - Purchase contract
At D&O Partners you can also buy Xerox printers. When you buy a multifunction printer, you own the device immediately, you have full control over it and you can use it as much as you like. This method can be advantageous in the long term, provided you buy your printer at the right moment (print technology and equipment evolve quickly), so that you can use the printer for a long period without paying monthly lease or rental costs. It is important to take into account the high initial outlay when managing your cash flow, as well as the costs of maintaining, repairing and managing the printer over its lifetime. Eventually the device will inevitably have to be replaced, which brings new costs.
Printing solutions for every business
D&O Partners strives to make printing solutions accessible to all kinds of businesses, large or small. By working with D&O, offices can benefit from tailored financing solutions that fit their specific needs and budgets.
In short, D&O Partners offers a range of flexible, cost-effective solutions for financing printing equipment, such as renting and leasing a printer. With many years of expertise and a customer-focused approach, we are an ideal partner for organisations looking for tailor-made printing solutions. Would you like to see the machines at work first? You can book a session through our demonstrations and workshops in our Brussels showroom.
Get in touch with us
Interested in buying a business printer? Would you rather lease or rent a printer? D&O Partners is here for you and helps you choose the solution that fits you. For a personal audit, a free quote or a question, contact D&O Partners on +32 (0)2 643 42 42 or go straight to our financing and rental page for more information.
Frequently asked questions
What is included when I rent a printer from D&O Partners?
For a fixed monthly amount you have a Xerox multifunction printer with a clear contract in which every service is defined in advance: you always know what you are getting and what it costs. Installation by our technicians, maintenance and intervention in the event of a problem are included. You can also activate the automatic replenishment of consumables (Xerox’s ASR service), which orders and delivers cartridges and toners before you run out.
Is an audit carried out before the machine is chosen?
Yes, and it is free. One of our Xerox specialists carries out a print audit to determine, together with you, the machines best suited to your real needs: volume, type of documents, number of users. This avoids over- or under-sizing your fleet, and therefore paying for unnecessary capacity or running short. It is the basis of a contract that is truly aligned with your activity.
Can I change my fleet during the contract?
Yes, that is one of the main strengths of renting and leasing. If your company grows, if your strategy changes or if you need a machine with more functions, you can adapt your equipment quickly. This keeps you technologically up to date without bearing the cost of a complete repurchase, and it prevents you from being left with a purchased machine that becomes outdated.
Is leasing a printer tax-deductible?
Payments made under a leasing contract may be tax-deductible, depending on the tax legislation in force. This is one of the advantages of leasing, to be weighed against the fact that the total investment may be higher than renting or buying, and that it commits you for a longer period. As this depends on your situation, we invite you to check the exact arrangements with your accountant.
Which contract durations do you offer?
D&O Partners offers different contract durations, with flexible conditions that let you adapt your printing equipment to your needs over time. Depending on your profile, a shorter contract favours flexibility and frequent renewal, while a longer contract makes it easier to control your monthly budget. Our advisers guide you towards the formula best suited to your organisation, throughout Belgium.
