Hybrid working places new demands on print management
The workplace has changed dramatically in recent years. Hybrid working has become the new standard for many organizations. Employees alternate between working at home, in the office, or on the road. This requires flexible, secure, and efficient IT solutions. Print management is no exception. Employees want to print whenever and wherever they want, without the hassle of VPN connections or physical servers. At the same time, IT departments need to maintain control over security, costs, and compliance. Xerox Workplace Cloud responds to this need.
What is Xerox Workplace Cloud?
Xerox Workplace Cloud is a cloud-based print management platform. It enables organizations to centrally manage their entire print environment without local print servers. This means that users can securely send and release print jobs via the cloud, while IT management remains simple and straightforward.
The platform is part of Xerox Workplace Solutions and was developed to simplify print management in hybrid and distributed work environments. Unlike traditional print management solutions that require on-premise servers, Workplace Cloud runs entirely in the cloud. This offers significant advantages in terms of management, scalability, and cost savings.
The key benefits of Xerox Workplace Cloud
1. Secure printing anywhere
In a world where employees are not always in the office, security is crucial. Xerox Workplace Cloud uses a Pull Printing solution. This means that users only release their print job at the printer, after authentication via a badge, PIN code, or mobile app. This keeps confidential information protected, even in shared office environments. Print jobs remain encrypted in the cloud until the user physically retrieves them.
2. Flexibility and ease of use
Workplace Cloud supports virtually any device: Windows, Mac, Chromebooks, iOS, and Android. Users can print via a mobile app, email, web portal, or traditional driver. This flexibility reduces frustration and increases productivity, as employees always have access to printing capabilities regardless of their device or location.
In addition, guests can easily print via Guest Printing. This is ideal for organizations with visitors, external consultants, or temporary employees who do not have access to the internal network.
3. Easy implementation and scalability
A major advantage of Xerox Workplace Cloud is its ease of implementation. Because there is no local print server to manage, deployment is quick and less complex. You can also easily scale up as your organization grows or adds new locations. This makes Workplace Cloud ideal for organizations with multiple locations or hybrid working models in which employees switch flexibly between locations.
4. Central control, compliance, and security
Security and compliance are key elements of any modern IT strategy. Xerox Workplace Cloud supports a Zero Trust security model with encrypted communication, strong authentication, and full logging of print jobs. IT departments can monitor print behavior and user activity through a single portal, making it easy to ensure compliance and audit requirements are met.
In addition, you can set rules and permissions per user or group. For example, you can determine who is allowed to print in color or who must print double-sided. This enhances security and sustainability within the organization.
5. Cost savings and sustainable printing
Central monitoring gives you control over print volumes and costs. Organizations often discover hidden costs and unnecessary printing behavior. With these insights, you can implement targeted policies to reduce paper consumption and energy use. This fits in with broader sustainability goals and ESG policies, which are becoming increasingly important to stakeholders and customers.
6. Mobility and hybrid cloud integration
Workplace Cloud integrates easily with other cloud services and directory services, such as Microsoft Azure Active Directory. Employees can authenticate effortlessly with their existing company account. The solution supports Single Sign-On, ensuring that the user experience remains intuitive and secure. In addition, organizations benefit from continuous updates and new features without downtime or local updates.
Who is Xerox Workplace Cloud suitable for?
Xerox Workplace Cloud is ideal for:
- Organizations with hybrid working models
- Companies with multiple locations
- SMEs and large enterprises that do not want to manage a local print server
- Sectors with strict compliance requirements (such as legal, financial, and healthcare institutions)
- Companies that want to centralize their print management and reduce costs
Practical example: hybrid working without restrictions
Imagine: a consulting firm with offices in Ghent, Antwerp, and Brussels. Consultants regularly work from client locations or at home. Thanks to Xerox Workplace Cloud, they can easily send and retrieve print jobs from any office, without IT having to manage additional servers or configure VPN connections. This saves time, infrastructure costs, and prevents security risks.
How can D&O Partners support your organization?
At D&O Partners, we believe that technology should enhance and simplify your work processes. As a certified Xerox partner, we help organizations get the most out of their printing environment. We do this by:
Strategic advice and analysis
We analyze your current printing environment and advise you on the solution that best suits your work processes and security policy.
Setup and migration
From initial setup to integration with your current infrastructure and Azure AD.
Training and adoption
We train your employees and IT management teams to make optimal use of the new possibilities.
Management and optimization
Even after implementation, we remain your partner. We continuously monitor and optimize your printing environment.
Discover how Xerox Workplace Cloud can strengthen your organization
Xerox Workplace Cloud offers a future-proof solution for organizations that want to support hybrid working with a secure, flexible, and cost-effective printing environment. No more complex print servers, just one central platform that gives you complete control.
Contact D&O Partners via +32 (0) 2 643 42 42 or send an email to do_partners@xeroxbrussels.com, we are happy to work with you strategically on print management within your hybrid workplace strategy.
