The simple, secure, and smart mobile printing solution for your business
In a professional environment where mobility, information security, and cost control have become priorities, companies need to modernize their approach to printing. Gone are the days of complex network configurations and dependence on an internal server: with Xerox Workplace Cloud, D&O Partners offers you an innovative platform, hosted and managed by Xerox, that combines simplicity, control, and availability.
With this Xerox solution, your employees can easily print from mobile devices, tablets, or computers, while benefiting from advanced security, reporting, and accounting features.
Smooth and simple printing for all users
With Xerox Workplace Cloud, mobile printing becomes intuitive. The Xerox app allows your teams to send jobs from any mobile device (iOS, Android), as well as from a Windows or Mac computer.
Print jobs can be sent to a centralized queue, allowing users to choose the device where they want to retrieve their jobs. This pull printing feature provides great flexibility: your employees can retrieve their jobs at a time and place that suits them, without the risk of losing or mixing up files.
The solution is fully compatible with the multifunction printers and Xerox® printers already in your fleet. Installation is simple, and the IT administrator does not need to deploy additional servers or manage manual updates: patches are managed by Xerox on an ongoing basis, ensuring that the service is always available.
Security at the heart of Xerox Workplace Cloud
Security and access control are major concerns for all businesses. With Xerox Workplace Cloud, your print jobs are encrypted and protected at every stage.
Before unlocking a printer and starting to print, users must authenticate themselves. Several authentication options are available:
- Badge or card authentication via integrated card readers
- PIN code or personal ID
- NFC for contactless connection via your mobile phone
- QR code generated by the Xerox® app
- Connection via a secure portal
These methods ensure that only authorized individuals can print sensitive documents. You can also apply essential printing rules to restrict access to certain features (such as color or double-sided printing) based on the mode of use, profile, or level of users.
Full control thanks to the dashboard and reporting
Print management should no longer be a gray area in the company. With Xerox Workplace Cloud, administrators have a comprehensive dashboard for managing printers and overseeing the entire fleet.
The service includes detailed reports that allow you to accurately track print usage by user, group, or department. It also provides clear visibility into the cost of each print job and the options selected, whether black and white, color, or double-sided. Finally, it also tracks documents sent to print but not retrieved, optimizing tracking and improving expense control.
This data enables accurate and transparent accounting, whether for internal re-invoicing between departments or for better budget control.
With this level of visibility, you can control and limit access to certain features, apply printing rules to reduce waste, and optimize your workflows. It is a strategic lever for cost control and the implementation of responsible printing policies.
Mobility and compatibility: print anywhere, anytime
Today’s employees no longer work solely from a fixed location. They need mobile, flexible solutions that are compatible with all their tools.
With Xerox® Workplace Cloud, your teams can print from a smartphone, tablet, or laptop, regardless of the system they use (iOS, Android, Windows, Mac). The Xerox app is designed to make connecting and sending documents easy.
This solution integrates seamlessly with your existing mobile printing applications and workflows. You can gradually add it to your suite of digital tools and adapt it to your company’s needs without any disruption to service.
Key Benefits of Xerox® Workplace Cloud
Xerox offers a solution that combines simplicity and efficiency. Printing is easy from any type of device, including mobile devices, without the need for complex configuration. Security is enhanced with advanced authentication options such as badge, card, ID, QR code, and NFC technology, ensuring your documents are protected. Service availability is guaranteed, as patches are managed directly by Xerox, taking the pressure off your IT teams. Administration of the entire printing fleet is centralized through a single dashboard that allows you to control equipment and associated rules. Precise cost control is also possible: printing is tracked at the user level, with the ability to limit access and allocate expenses. Mobility is total, offering a smooth and intuitive printing experience, regardless of the device used, location, or available network. Finally, the solution is highly compatible, working with both Xerox® printers and mixed environments.
Why choose D&O Partners and Xerox® Workplace Cloud?
With D&O Partners and Xerox® Workplace Cloud, you can rely on a modern, scalable platform that meets today’s business challenges:
- Secure your sensitive information with advanced authentication options
- Manage your fleet efficiently with complete visibility via the dashboard
- Optimize your workflows and printing processes
- Reduce your costs and enjoy clear accounting at the user and group level
- Give your employees more freedom without compromising security
This Xerox® solution transforms printing into an intelligent, managed, secure, and always-available cloud service.
Conclusion
With Xerox® Workplace Cloud, printing becomes much more than just a function. It’s a complete solution that combines simplicity, security, mobility, and control. Your employees gain efficiency, your administrator maintains control, and your business benefits from a reliable service that evolves with your needs.
Contact D&O Partners today to find out how Xerox® Workplace Cloud can transform your print management and unlock your business’s full potential.
